This talk gives an overview of the software applications, infrastructure, and online services that keep the Plone project running day to day. From collaboration and development tools to hosting and security, the Admin Team assists with a patchwork of platforms including Google Workspace, GitHub (and Actions), Linode/Akamai, Cloudflare, Ansible, Docker Swarm, Discourse, Discord, and others.

The session will explore three challenges alongside the technical details:

- Membership & Security: managing access for a global group of volunteers while protecting accounts and data.

- Continuity: ensuring knowledge, documents, and resources remain available over time, in shared rather than personal workspaces.

- Delegation & Maintenance: what happens when enthusiasm for a new tool fades, and upkeep gradually falls back to a few senior Plonistas and the Admin Team.

This is not a “look what Admins do” talk. Instead, it’s a reflection on the choices we face, the limits of volunteer capacity, and how loss aversion sometimes keeps legacy systems alive longer than they should. How can we plan sustainable stewardship of our community IT infrastructure, in Plone or any open-source project?